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eCRF system – e.Smart for clinical trials


e.Smart is a system for capturing data in pharmaceutical and medical device clinical trials

ecrf elettroniche

 eCrf system – story and evolution

In 1999 Aram starts a project with Bayer Italia: the aim is to create a system for data entry of clinical trials.

So Aram develops a powerful engine for CRF clinical data management fully-validated with FDA requirements for collecting clinical trial data.

In a first phase the engine is engineered in client-server technology with a client interface for the eCRF development.

Our customers choose to left eCRF design in our hands saving resources and costs. In 2004 the engine becomes a “service”: eCRF is designed by Aram.

In 2010 the system, following technology evolution, becomes fully Web and is named e.Smart web.

In 2010 is born cloud e.Smart platform with centralized services in cloud.

Our system is “easy to setup”: about two hours and its “Ready to go!”


eCrf system – WHO

Our eCRF system is very flexible and can be used for very small studies and for big and complex ones.

Our customers are:

– Clinical Trial Professionals


– Research Centers

– Medical Device Companies

– Pharmaceutical Companies

– Research foundations

– Scientific associations

– Indipendent institutions


eCrf system – Features

Our eCrf system is a high quality web application developed with deep clinical and software expertise. As a web system it is ALWAYS and EVERYWHERE available.

We use these main adjectives to describe e.Smart:

  • Simple
  • Fast
  • Secure

Simple because its interface, simply to use and intuitive, is always the same, for all studies. Personalization, such as sponsor or study logo are possible, for every study. A short and simple training is necessary at first study to understand all the process. After the first trial the interface is well known.

Fast because developed in efficient way using best programming tools. Once login with autentication is the way to access to more centres and patients.

Safe because is the evolution of a system used in more than 15 years, based on experience on the field.

Security is guaranteed by:

  • Authenticated access to the system in two different ways:
  1. Login to the system with user name and password
  2. QRAuth system access by smartphone.
  • FDA 21 CFR part 11 and CGP compatibility
  • Different user levels
  • Warning and alerts
  • Scheduled periodical backup
  • Last https certificate security


eCRF system – Validation

eSmart engine has been validated following validation procedures based on Risk analysis, following GxP requirements.

Data entry has these features that are maintained during all the clinical trial;

  • integrity
  • correctness
  • accuracy
  • quality


eCrf system – Architecture

The system is available in two different architectures according to customer’s requirements.

The first architecture is suitable for Customer who wants a complete service and has these features:

  • eCRF development
  • use of e.Smart Cloud for the system and the services

No need of infrastructure installation.


The second architecture is for Customer who needs the system in his web architecture and has these features:

  • eCRF development
  • eCRF installation on Customer’s Webserver
  • possible use of e.Smart Cloud services


eCrf system – Main functions

e.Smart innovative EDC platform has these functions:

  • autonomous management of the centers
  • Users type management
  • Users management, access by user and password
  • Insert of data of visits can be  subordinated to other data insertion
  • Edit checks inside a visit or between visits
  • Multilanguage
  • Drug management
  • Laboratory exams
  • Ongoing statistics
  • Integrated quiz and interviews
  • Personalized and punctual reporting
  • Query on going
  • Data entry and alert for Adverse Events (SAE)
  • Auditing on all pages and/or single device information
  • Paper CRF Printing
  • Vertical archiving of all activities
  • Final porting on DVD or CD ROM in certified pdf format
  • Snapshot export in different formats (Excel, Access, Mysql, Oracle,…)


eCRF system – Services

  • External flows integration
  • Medical devices communication
  • IVRS
  • Randomization
  • Direct support to centres
  •  eLearning platform
  • laboratory and ranges management by center
  • gestione laboratori e range di laboratorio a livello di centro

eCRF system – Costs

Our platform is very competitive in costs. Our prices are calculated with an algorithm based on effective pages, checks, services and functions, number of patients.

eCRF system – The future

The future is mobile, also for Clinical Studies. We are developing e.Smart APP for IOS and Android

eCRF system – Curriculum

Aram develops medical and pharmaceutical software, data entry, clinical studies and medical devices interfaces.

If you want a demo access, a quotation or more details, please go to our dedicated site:

eSMART Clinical

or Contact us for information

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